Organizational Policies for Raízes Incorporated – Access Point 360

📘 Organizational Policies for Raízes Incorporated

Governance Policy

Raízes Incorporated shall maintain a Board of Directors with at least three individuals.
The Board is responsible for fiduciary oversight, strategic planning, and compliance.
Board meetings shall be held regularly and documented.
Officers (President, Secretary, Treasurer) shall be appointed and their roles defined in the bylaws.

Conflict of Interest Policy

Directors, officers, and staff must disclose any personal or financial interests that may conflict with the organization’s mission.
Conflicted individuals must recuse themselves from related decisions.
Annual conflict of interest disclosures are required.

Fiscal Management Policy

Maintain accurate financial records and conduct annual budgeting.
All expenditures must align with the organization’s mission.
Annual financial reports (Form 990 and RRF-1) must be filed with the IRS and California Attorney General.
Implement internal controls for handling donations, grants, and contracts.

Fundraising and Donor Transparency Policy

All fundraising activities must comply with California’s charitable solicitation laws.
Donors must be informed of how their contributions will be used.
Raízes shall not sell or trade donor information.

Document Retention and Destruction Policy

Financial, legal, and operational documents shall be retained for at least 7 years.
Sensitive documents shall be securely stored and destroyed when no longer needed.

Whistleblower Protection Policy

Staff and volunteers may report unethical or illegal behavior without fear of retaliation.
Reports shall be investigated confidentially and promptly.

Non-Discrimination and Inclusion Policy

Raízes Incorporated does not discriminate based on race, gender, religion, sexual orientation, age, disability, or immigration status.
Services and employment opportunities shall be inclusive and accessible.

Employment Practices Policy

Comply with California labor laws, including wage, hour, and anti-harassment regulations.
Maintain written job descriptions, performance evaluations, and grievance procedures.

Compliance and Reporting Policy

File required forms annually:
- IRS Form 990 or 990-N
- California RRF-1 and CT-TR-1 (if applicable)
- FTB Form 199 or 199N
- Statement of Information (SI-100) every two years
Maintain current registration with the California Attorney General’s Registry of Charitable Trusts.

Tax-Exempt Status Maintenance Policy

Ensure ongoing compliance with IRS and California Franchise Tax Board requirements.
Avoid excessive unrelated business income or political activity that could jeopardize 501(c)(3) status.

Program Evaluation and Impact Policy

Regularly assess the effectiveness of programs and services.
Use feedback and data to improve community outcomes.

AccessPoint360.org is an initiative of Raizes Inc., a 501(c)(3) nonprofit organization. Our mission is to bridge the gap between complex health needs and stabilized community living through professional staffing and innovative workforce development.

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